POSITION SUMMARY STATEMENT:
This incumbent will be responsible for the monthly reconciliation of grant receivables, grant income and fiscal reporting requirements. Will oversee a multitude of grant contracts and agreements, ensuring that all billings and reporting requirements are processed timely and accurately. Prepared detailed financial reports, consulting with program managers and external grantors on approved expenditures and budget related matters. The Accountant, Grant Services Specialist will also work closely with the Impact Strategy’s team, assisting in the overall management of sub-grantee awards, to ensure accuracy, accountability, conformity with fiscal requirements, and conducting sub-grantee monitoring visits as assigned. In addition, the incumbent will also be responsible for reconciling assigned general ledger accounts, preparing budget analysis, journey entries, and participate in the month-end and year-end close process to include audit schedules and other fiscal matters as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES
80% Grant Accounting and Reporting
· Prepare accurate and timely financial and expenditure reports for grantors.
· Provide aid in preparing grant budgets, budget justifications and budget modifications.
· Develop monthly schedules and templates to track grant revenues and expenditures.
· Prepare the necessary documentation to record accounts receivable for grant income.
· Compiles and writes periodic financial reports for management.
· Maintain an organized filing system for grant agreements and reports.
· Provide support in preparing the temporarily restricted and deferred revenue schedules.
· Provide technical grant support to program staff.
· Attend sub-grantee fiscal monitoring visits as assigned.
· Grantor liaison to resolve grantor’s reporting concerns.
· Review expenditure reports received from sub-grantees for inaccuracies and allowable expenditures.
· Attend grantor’s training sessions as required.
· Foster a positive working relationship with internal and external grant partners.
· Keep abreast of grant provisions, conditions, requirements, and restrictions.
· Perform grant year-end revenue and expense reconciliations.
15% General Ledger and Financial Reporting
· Prepare comprehensive reconciliations for assigned accounts.
· Reallocate salaries and other expenditures, as necessary.
· Analyze and correct general ledger balances with appropriate journal entries.
· Prepare annual audit schedules, reports, and other general ledger analyses.
· Assists in the preparation of monthly financial statements as needed.
· Prepare journal entries to properly allocate grant revenues to the appropriate cost centers.
· Assist the financial team in reviewing departmental budgets with managers.
· Navigate the Netsuite and Andar financial systems to address grant and fiscal inquires.
· Prepare departmental and program profit and loss statement.
· Assist with other related financial tasks as assigned.
· Establishes and maintain effective communication with all levels of agency personnel, partner agencies, sub-grantees, vendors, clients, and volunteers.
· Protect the organization’s data by safe keeping confidential information.
· Attend corporate, departmental and grantor’s meetings as assigned.
· Participate in all assigned employee training sessions.
· All billings are submitted in a timely manner, and no delays are not caused by this position.
· All month end, quarterly, semi-annual, and final grant reports are completed and submitted by the established grant agreement date.
· Monthly, quarterly, and annual reports are accurately prepared and submitted timely based on the funders reporting schedule.
· 95% of all reconciliations assigned to this position are prepared and approved by the 10th business day of the following month or as otherwise determined by management.
· A-133 and organizational audit preparatory work is complete prior to start of auditor.
· Grant funding is not terminated due to reporting deficiencies.
· No Material Weaknesses related to grants are listed in the A-133 audit reported.
· Receive an unqualified audit opinion each year.
· Grant income is not forfeited due to inaccurate supporting by documentation.
· Sub-grantees are not reporting disallowed expenditures.
QUALIFICATIONS AND REQUIREMENTS
· BS Degree in accounting or closely related field.
· A minimum of 3 years hand on accounting experience, preferably in a non-profit
· Knowledge and demonstrated experience using MS Office software applications with intermediate or higher abilities using Microsoft Excel.
· Strong analytical, presentation, written and oral communication skills.
· Ability to interpret governmental regulations and compliance requirements.
· Financial reporting experience.
· Familiarity with accounting fundamentals.
· Possess excellent organizational and time management skills to efficiently prioritize work and meet challenging deadlines.
· Outstanding customer service and follow-though skills.
· Must be meticulous and able to manage multiple tasks.
· Ability to effectively communicate financial information to non-financial personnel.
· Experience in developing program budgets and budget narratives.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasional walking or standing is required. Hands are extensively used to write, type, key and handle or feel small controls and objects. The employee must frequently talk and hear. Weights of up to 25 pounds are occasionally lifted. There is extensive use of a computer. Employee is primarily seated while performing the duties of the position.