POSITION SUMMARY STATEMENT

The Grants Accountant will be responsible for the fiscal compliance and reporting for incoming and outgoing grants. This position will review contracts and agreements, create calendar timelines for reporting, and invoicing. The Grants Accountant will assistance department managers and coordinators in the development of grant budgets, budget modifications and provide tools for tracking grant expenditures to ensure all allowable grant expenses are accurately posted to the general ledger. This position will also be responsible for tracking grant revenues, ensuring that the maximum revenues per grant award are billed and received to produce monthly, quarterly, and annual reports on grant revenues. The Grants Accountant will also work closely with the Impact Strategy team, assisting in the overall management of sub-grantee awards, to ensure accuracy, accountability, conformity with requirements, and conducting sub-grantee monitoring visits. This position will also be responsible for reconciling assigned general ledger accounts, preparing budget analysis, journey entries, and participate in the month-end and year-end close process to include audit schedules and other fiscal matters as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

80% Grant Accounting and Reporting

  • Prepare accurate and timely financial and expenditure reports for grantors.
  • Assists with preparing and formatting grant budgets and budget justifications.
  • Develop monthly schedules and reports to track grant revenues and expenditures.
  • Prepare the necessary documentation to record accounts receivable for grant income.
  • Prepare the required documents for grant billings to include check requests, invoices, general ledger reports and other required documentation.
  • Review notice of grant awards and log reporting requirements.
  • Prepare SEFA schedule for all federal awards.
  • Maintain a complete and organized filing system for grant agreements and reports.
  • Assist with preparing the quarterly Temporarily Restricted Grant Revenue Schedule.
  • Provide technical grant support to program staff.
  • Attend sub-grantee fiscal monitoring visits as assigned.
  • Grantor liaison to resolve reporting concerns and compliance issues.
  • Review sub-grantee’s expenditure reports for discrepancies, variances and for non-allowable expenditures.
  • Complete appropriate budget forms, submit budgets and budget modification requests to the appropriate funders.
  • Attend grantor’s audit meetings and follow-up when necessary.
  • Develops positive working relationship to foster a collaborative environment for grant coordination and oversight.
  • Assist with preparing the year-end Deferred Revenue schedule for grants.
  • Keep abreast of grant provisions, conditions, requirements, and restrictions.
  • Perform grant year-end revenue and expense reconciliations.
  • Prepare year-end sub-grantee’s grant advance schedule.

15%  General Ledger and Financial Reporting

  • Prepare comprehensive reconciliations for assigned accounts.
  • Reallocate salaries and other expenditures to their assigned project codes.
  • Analyze and correct general ledger balances with appropriate journal entries.
  • Prepare annual audit schedules, reports, and other general ledger analysis.
  • Assists in the preparation of monthly financial statements as needed.
  • Prepare journal entries to properly allocate grant revenues to the appropriate cost centers.
  • Assist the financial team in reviewing departmental budgets with mangers.
  • Navigate the Netsuite and Andar financial systems to address grant and fiscal inquires.
  • Prepare departmental and program profit and loss statement.
  • Assist with other related financial tasks as assigned.

  5% Other  

  • Establishes and maintain effective communication with all levels of agency personnel, partner agencies, sub-grantees, vendors, clients, and volunteers.
  • Protect the organization’s data by safe keeping confidential information.
  • Attend corporate, departmental and grantor’s meetings as assigned.
  • Participate in all assigned employee training sessions.

ACCOUNTABILITIES 

  • All billings are submitted timely, any delays are not caused by this position.
  • Grant proposals and associated documentation are completed by requested due date.
  • All month end, quarterly, semi-annual, and final grant reports are completed and submitted by the established grant agreement date
  • General ledger totals can be reconciled to the billing documentation for each grant.
  • Monthly, quarterly, and annually reports are accurately prepared and submitted timely based on the funders reporting schedule.
  • Underspent grant funding by sub-grantees is properly recorded.
  • 95% of all reconciliations assigned to this position are prepared and approved by the 10th business day of the following month or as otherwise determined by management.
  • A-133 and organizational audit preparatory work is complete prior to start of auditor.
  • Grant funding is not terminated due to reporting deficiencies.
  • No Material Weaknesses related to grants are listed on the A-133 audit reported.
  • Receipt of an unqualified audit opinion each year.
  • Grant income is not forfeited due to inaccurate supporting by documentation.
  • Sub-grantees are not reporting disallowed expenditures.

QUALIFICATIONS AND REQUIREMENTS

  • BS Degree in accounting or closely related field.
  • A minimum of 3 years hand on accounting experience, preferably in a non-profit
  • organization.
  • Knowledge and demonstrated experience using MS Office software applications with intermediate or higher abilities using Microsoft Excel.
  • Strong analytical, presentation, written and oral communication skills.
  • Ability to interpret governmental regulations and compliance requirements.
  • Financial reporting experience.
  • Familiarity with accounting fundamentals.
  • Possess excellent organizational and time management skills to efficiently prioritize work and meet challenging deadlines.
  • Outstanding customer service and follow-though skills.
  • Must be meticulous and able to manage multiple tasks.
  • Ability to effectively communicate financial information to non-financial personnel.
  • Experience in developing program budgets and budget narratives.

PHYSICAL DEMANDS: (sitting, standing, lifting, etc.)

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Occasional walking or standing is required. Hands are extensively used to write, type, key and handle or feel small controls and objects. The employee must frequently talk and hear. Weights of up to 25 pounds are occasionally lifted. There is extensive use of a computer. Employee is primarily seated while performing the duties of the position.

TO APPLY:

Resumes should be submitted to hrrecruiting@uwcm.org.